Home Marketing The Final Information to Occasion Advertising and marketing

The Final Information to Occasion Advertising and marketing


Suppose again to the final occasion you attended.

Was it a convention or commerce present? An intimate seminar or startup launch social gathering hosted on-line? How a couple of enjoyable, socially-distanced 5K or golf outing?

These occasions are all very completely different, however to the manufacturers or organizations who hosted them, all of them had a standard objective: to entertain and have interaction attendees — a.ok.a. potential prospects.

Occasion advertising is a extremely useful technique for every kind of companies, from expertise and schooling to non-profit, drugs, and retail.

Not solely do occasions profit their hosts and sponsors, however in addition they enrich the lives of their attendees. Occasions encourage, educate, intrigue, entertain, and produce folks collectively in a method not like most different advertising efforts.

That’s why we created this information — to equip you to leverage occasion advertising to your personal enterprise. Hold studying to get began or use the chapter hyperlinks under to leap forward.Download Now: How to Host Revenue-Driving Digital Events

Occasion advertising refers to quite a lot of occasions. You can manage a small roundtable of seven to 10 friends, accomplice with one other model to sponsor a 5K, or arrange an exhibit at a significant commerce present — or host considered one of these on-line.

You can host a multi-day occasion that draws hundreds of attendees, sponsors, and audio system … like INBOUND. INBOUND 2020 hosted classes completely on-line and attracted hundreds of attendees world wide.

It doesn’t fairly matter the dimensions of or platform to your occasion so long as you’re bringing worth to your prospects, potential prospects, and model. We’ll discuss extra about the way to construct an occasion advertising technique below.

Varieties of Occasion Advertising and marketing

Within the meantime, let’s go over a number of the various kinds of occasion advertising your organization might host, sponsor, or attend. Be aware that all of these events can take place virtually, too.


Conferences are massive occasions sometimes organized and hosted by one main firm and sponsored by a protracted listing of smaller manufacturers and companies. Conferences are useful for each B2B and B2C manufacturers. These occasions sometimes supply probably the most dynamic agendas, crammed with audio system, workshops, and networking alternatives.

Commerce Reveals and Expositions

Commerce reveals or expositions (expos) are massive occasions organized round a selected business or kind of product, corresponding to gross sales expertise or medical units. Commerce reveals give firms an opportunity to point out off their services and sometimes deliver within the highest variety of certified leads. Whereas conferences are open to the general public, commerce present attendees are sometimes pre-qualified consumers, firm representatives, and salespeople.


Seminars (usually known as webinars when hosted on-line) are useful, education-centric occasions attended by a small variety of folks. They contain discussions, lectures, and intimate networking alternatives.

Roundtables are much like seminars, however normally have even fewer attendees of comparable “ranges”, corresponding to CEOs, surgeons, or lecturers. Each occasions sometimes final not more than someday.

Pop-Up Retailers

Pop-up retailers are non permanent retail areas that give firms the chance to promote their merchandise in a managed atmosphere. They’re sometimes organized by e-commerce manufacturers that don’t have a full-time brick-and-mortar storefront. Pop-up shops additionally permit in any other case digital manufacturers to deliver their model to life by way of a bodily, immersive setting for his or her prospects.

Launch Events and Celebrations

Launch events or celebrations are small, private occasions held on the launch of a brand new enterprise, upon a giant announcement, or to easily have a good time successful or milestone. Some firms placed on a yearly social gathering to host and entertain prospects or shoppers. Whereas all these occasions shouldn’t be centered on a product or model, a easy speech or presentation may also help align the occasion with an organization and remind attendees why they’re there.


Workshops are much like seminars and roundtables in that they’re targeted on sharing data and educating attendees. However not like seminars and roundtables, they’re sometimes open to the general public. Workshops might be supplied each just about and in-person, and whereas they aren’t historically promotional, they’re normally centered round a subject related to the enterprise … which makes an organization appear extra credible of their area.

Different sorts of occasion advertising embrace job gala’s, customer-only conferences, networking classes, VIP experiences, sponsorships, awards occasions, and competitions (like 5Ks or golf outings).

There are such a lot of potential methods to market your online business and merchandise by way of occasions as a result of occasions work.

In a current article on the ultimate marketing advice, a number of specialists talked about that occasions have been one of the best ways to attach together with your viewers and develop your model. Right here’s a direct quote from Kenny Nguyen of ThreeSixtyEight (who spoke at INBOUND):

…companies will make the most of occasion methods greater than ever earlier than as human experiences will likely be how firms select to distinguish themselves, particularly these that may’t accomplish that by way of applied sciences. The important thing to any nice occasion technique could be very easy —establish the reminiscence you need attendees to stroll away with and work backward.”

Occasions work as a result of they’re completely different than each different kind of promoting. They’re immersive, entertaining, and memorable. They’re additionally helpful for companies in any business

Advantages of Occasion Advertising and marketing

Occasion advertising helps firms achieve success — we’ve confirmed this above.

However how do they try this particularly? Why must you make investments on this technique for your online business? Listed here are some distinct advantages of occasion advertising.

Occasions advertising generates enterprise.

Corporations select to spend money on occasion advertising as a result of occasions inherently generate new enterprise and income alternatives — 95% of marketers consider that in-person occasions can have a significant influence on attaining their firm’s major enterprise targets.

As an occasion host, the registration course of alone generates a listing of people who find themselves already all in favour of your product, business, or at the very least fall in your goal demographic. If you happen to’re taking part in or sponsoring an occasion, you’ll be able to accumulate leads by way of an e-mail listing, demo providing, or by working a contest.

Occasion advertising supplies one-on-one buyer engagement.

Numerous at present’s software program and e-commerce companies by no means get to fulfill their prospects or shoppers in particular person. That’s the place occasion advertising is helpful.

A 2020 Bizzabo research discovered that 93% of marketers consider in-person occasions present attendees with a useful alternative to kind connections in an more and more digital world.

Partaking prospects and potential prospects at occasions initiates private interactions. These private, one-on-one interactions construct model loyalty and assist prospects humanize your model. Occasions additionally present a reprieve from the distractions of every day work — that means you’ll be able to seize a consumer’s consideration higher than over a telephone name or in-office pitch. With that focus, you might have an opportunity to promote — or upsell — your services.

Occasion advertising builds model consciousness.

Internet hosting or taking part in occasions is a key method for firms to ascertain and develop their model. 64% of event marketers reported that the first cause for internet hosting occasions is model consciousness for his or her firm or merchandise.

Occasion advertising permits you to affiliate a bodily identification and aesthetic with an in any other case digital model. Like with pop-up retailers, occasions present a very immersive expertise at which shoppers and prospects can get an actual really feel to your model and what it seems to be like in particular person.

One of the best half about utilizing occasions to construct model consciousness? Individuals speak about occasions. Shoppers, prospects, media, bystanders, and influencers speak about occasions in particular person, on social media, within the press … you identify it, making occasions a improbable option to educate and alert folks of your model and merchandise.

Occasion advertising encourages product and business schooling.

No matter what kind of occasion your organization hosts or participates in, there’s almost definitely an schooling part. That’s what makes occasion advertising so profitable — they don’t focus solely on a model or product.

As a substitute, they deal with educating and entertaining a demographic or business … and promote services on the facet. (The truth is, this makes for excellent advertising throughout the board.)

Occasion Advertising and marketing Plan

Now, let’s speak about how one can implement your subsequent occasion. Your occasions ought to have a advertising plan separate from different efforts you do for your online business.

You’ll be able to cross-promote (i.e. share occasion info on firm social media and vice versa), however it’s smart to element your occasion advertising as a standalone marketing campaign technique.

Listed here are some questions that can assist you construct your subsequent occasion advertising technique.

What are your SMART targets? What’s your finances?

SMART targets stand for specific, measurable, attainable, relevant, and timely. Conserving your targets SMART helps you keep away from working with imprecise targets like “herald leads.”

SMART targets have a twin objective: to provide you path when planning and implementing your occasion and that can assist you resolve whether or not or not your occasion was successful (and if it wasn’t, to know the way to enhance).

An instance of a SMART occasion advertising purpose could be to “develop our potential leads listing for our new product by 100 names by the tip of the occasion.”

This purpose is restricted (potential leads for under the brand new product), measurable (100 names), attainable and related (assuming the occasion is related and there are greater than sufficient attendees to get 100 names), and well timed (by the tip of the occasion).

Be aware: Don’t restrict your occasion to at least one single purpose. You also needs to set intangible targets like “strengthen relationships” and “have interaction potential prospects,” however by way of artistic and monetary choices, use your SMART targets to information you — and to measure on the backend.

Lastly, take a while to outline your occasion advertising finances. That is essential because it’ll probably be the deciding issue on all the pieces from the venue to the leisure to the web site.

What’s your occasion’s theme, model, and schedule?

To market your occasion, you have to know what info and content material to market. Earlier than shifting additional, set up your occasion’s identify, theme, model, and objective. Why ought to folks attend? What’s going to they acquire? Is your occasion an offshoot of your organization, or is it a standalone model?

Subsequent, work out the place and when your occasion will happen. These will probably be the most-asked questions by attendees.

Then, analysis and description your occasion’s schedule, corresponding to keynote audio system, workshop classes, leisure parts, and occasions to assemble and community.

You don’t must safe all of those earlier than you begin selling your occasion, however it is best to at the very least have an thought of who will likely be there and what you’ll supply for attendees.

Who’re you advertising to? How will you attain them?

Outline your audience. Who would profit most from attending your occasion? What varieties of individuals would get pleasure from your workshops, study out of your audio system, and have interaction your sponsors?

Establishing your viewers will show you how to goal and spend money on the right advertising channels. Social media and your event website are given channels in at present’s digitally-saturated market. In case your occasion is native, take into account print commercials. Think about including your occasion to an occasion itemizing web site like Eventful, Hey Event, and 10times to succeed in extra folks.

Occasion marketing via email

Electronic mail is one other standard and efficient option to promote occasions. 39% of marketers discovered that e-mail advertising instruments have been the best contributor to occasion success.

Electronic mail info is simple to gather at registration, and attendees examine e-mail, so that they’ll simply discover updates and confirmations.

Usually occasions, firms will create separate e-mail addresses and newsletters for his or her occasions as a option to preserve communication and promotion separate from it others advertising efforts.

This additionally advantages your attendees — they in all probability don’t desire their inboxes flooded.

What’s your content material creation and administration plan?

Selling your occasion entails lots of info — what, when, the place, why, who, and the way, for starters. To correctly handle all this info, you have to set up a viable plan to create and management it.

As a result of your occasion particulars probably received’t be prepared unexpectedly, you’ll be tasked with releasing, updating, and altering info for months main as much as the occasion. Will you do that through publication? Who will likely be in command of ensuring the web site is up-to-date? Will you spend money on an occasion app so attendees have this info of their pocket always?

What’s your occasion advertising timeline?

To interact your viewers, it’s finest to advertise your occasion all through the weeks and months main as much as it. It helps to stipulate a promotion timeline so you understand when and what to launch. A timeline like this additionally helps pique your attendees’ curiosity as you launch new names or info at completely different occasions.

It’s additionally smart to arrange a multi-touch promotion. Embody a range (i.e. e-mail, social media, unsolicited mail, telephone calls, print advertisements, and paid advertisements) to succeed in the utmost quantity of individuals.

Merely getting the phrase on the market might make an enormous distinction in your registrations.

How will you promote and market in the course of the occasion?

Advertising and marketing your occasion shouldn’t cease when your occasion begins. Dedicate some sources to selling your occasion because it’s taking place. Attendees could study one thing new about what’s supplied, and those that didn’t register will likely be interested in what they’re lacking.

Most firms use social media to interact folks whereas their occasion is going on. 73% of businesses use social media to advertise particular occasions and options in the course of the occasion, 55% use it to submit pictures, and 35% use it to amplify product bulletins.

Think about taking Fb or Instagram Reside Video or Live Tweeting during your event.

How will you measure your occasion success?

Within the midst of a bustling occasion, it’s straightforward to have a look round and be ok with your attendance and engagement. However is that one of the best ways to judge whether or not your occasion was successful? Most likely not.

Like each different advertising funding, it’s smart to set some key efficiency indicators (KPIs) in opposition to which to measure your occasion and consider its efficiency.

Listed here are a couple of frequent KPIs for occasion advertising.

Registrations and check-ins

Not everybody who registers to your occasion will attend. Examine your registrations to your precise attendance and take into account reaching out to some who registered however didn’t check-in. Check out your registration information to see when probably the most and fewest tickets have been bought and what sorts of tickets have been bought, when you supplied quite a lot of ticket packages or choices.

Income and cost-to-revenue ratio

How a lot cash did your occasion herald? In case your occasion required a paid ticket, gross income is a vital measure of success. How does that quantity examine to what you spent on the occasion? This comparability will show you how to higher perceive the worth of your occasion and the sources supplied. Occasions are costly, however they’re not value moving into debt for.

Attendee satisfaction

Did your attendees get pleasure from your occasion? What did they take part in and revel in probably the most? “Satisfaction” could seem to be an obscure metric, however understanding the opinions and perspective of your occasion attendees may also help you higher perceive the place your occasion was successful … and the place you would enhance. Think about constructing a survey to ask your attendees about their expertise, takeaways, and to calculate a Internet Promoter Rating (NPS) to your occasion.

Right here’s a direct quote from one other knowledgeable who supplied some marketing advice in a current piece of ours, Mike Piddock of Glisser spoke at INBOUND:

“Occasions have to be assessed with onerous metrics, fairly than simply ‘gut-feel’ opinions and suggestions varieties to charge the espresso.Measure attendee engagement, fairly than merely counting who registered and who confirmed up, as that isan incredible proxy for the effectiveness of the occasion.”

Social media mentions/engagement

How usually was your occasion mentioned on social media? What was the final consensus across the occasion? Did your attendees share content material that engaged non-attendees? (It’s extremely probably — a 2016 study discovered that 98% of shoppers create digital content material at occasions, and this quantity has probably risen at present.) In at present’s digital world, social media is a good measure of occasion success and attain. Check out your occasion mentions on Fb, Twitter, Instagram, and extra. Think about using a hashtag so you’ll be able to simply observe posts.

Lead acquisition and buyer conversion

Buying leads and changing prospects is without doubt one of the major advantages of occasion advertising, so it’d make sense to measure these as KPIs of your occasion. Make notice of what number of certified leads you acquire out of your occasion, after which observe what number of of these leads are transformed into paying prospects. This may also help reveal the direct ROI of your occasion and see which techniques labored for lead assortment and conversion.

Get Began with Occasion Advertising and marketing

Organizing and implementing an occasion is a frightening job. However strategy it with a “snackable” technique, and also you’ll be planning your first occasion very quickly.

Whether or not you’re aiming to entertain new shoppers, construct your contact listing, or increase cash to your non-profit, occasion advertising could be the answer for you — and most enjoyable to your prospects.

Editor’s notice: This submit was initially revealed in April 2015 and has been up to date for comprehensiveness.

New Call-to-action